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Siemens OpenScape Voice Operating Manual
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Siemens OpenScape Voice Operating Manual

Siemens OpenScape Voice Operating Manual

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Download this manual See also: Installation and Maintenance Manual
Documentation
OpenScape Voice
OpenStage 60, OpenStage 60 G
OpenStage 80, OpenStage 80 G
OpenStage Key Module
Operating Manual
Communication for the open minded
Siemens Enterprise Communications
www.siemens.com/open
V1 R3.x
V1 R4.x

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Summary of Contents for Siemens OpenScape Voice

  • Page 1 Documentation OpenScape Voice OpenStage 60, OpenStage 60 G OpenStage 80, OpenStage 80 G OpenStage Key Module Operating Manual Communication for the open minded V1 R3.x V1 R4.x Siemens Enterprise Communications www.siemens.com/open...

  • Page 2: Important Information

    Never open the telephone or a key module. Should you en- counter any problems, contact the responsible administra- tor. Use only original Siemens accessories. The use of other accessories may be hazardous and will render the warran- ty, extended manufacturer’s liability and the CE marking in- valid.

  • Page 3: Location Of The Telephone

    Do not operate the telephone in damp environments, such as bath- rooms. Internet-based documentation This and other documentation can be found on the Internet at: http://www.enterprise-communications.siemens.com > Products > Phones & Clients > (select product) > Downloads. To view and print documentation in PDF format, you require Acrobat Reader (free software): http://www.adobe.com...

  • Page 4: Table Of Contents

    Contents Contents Important information ......2 Trademarks ..........2 Location of the telephone .
  • Page 5 Contents Applications available on your OpenStage phone 33 Application navigation ........33 Telephony interface .
  • Page 6 Contents Call forwarding..........58 Programming call forwarding .
  • Page 7 Contents Making calls with multiple lines ....96 Incoming calls ..........96 Accepting calls for the primary line .
  • Page 8 Marking the last line in the hunt group chain....142 Table of codes for OpenScape Voice functions....143...
  • Page 9 Contents Individual phone configuration ....144 Display ..........144 Adjusting the display to a comfortable reading angle .
  • Page 10 Contents Bluetooth ........177 Discoverability ......... . . 177 Pairing .

  • Page 11: General Information

    • Your communications platform does not feature this function. Please contact your Siemens sales partner for information on how to upgrade. This user guide is intended to help you familiarize yourself with OpenStage and all of its functions. It contains important information on the safe and proper operation of your OpenStage phone.

  • Page 12: Service

    General information Service The Siemens service department can only help you if you experi- ence problems or defects with the phone. Should you have any questions regarding operation, your specialist retailer or network administrator will gladly help you. For queries regarding connection of the telephone, please contact your network provider.

  • Page 13: Single-Line Telephone/Multi-Line Telephone

    General information Single-line telephone/multi-line telephone Your OpenStage is a "multi-line telephone“ . This means that multiple lines can be configured, which is not the case with single-line phones. Each line is assigned an individual phone number which you can use to make and receive calls.

  • Page 14: Getting To Know Your Openstage Phone

    Getting to know your OpenStage phone Getting to know your OpenStage phone The following sections describe the most frequently used operating ele- ments and the displays on your OpenStage phone. The user interface of your OpenStage The diagram shows an OpenStage 60/60 G, the description applies to both product variants.

  • Page 15: Ports On The Underside Of The Phone

    Getting to know your OpenStage phone Ports on the underside of the phone e.g. PC Keyboard Power supply unit port Network switch Headset Key Module Handset OpenStage operating features OpenStage 80 G 60 G Color Color Color Color Display type 640x480 640x480 320x240...

  • Page 16: Using Network Ports More Efficiently

    Getting to know your OpenStage phone Using network ports more efficiently OpenStage 60/80 has a built-in 10/100 Mbps Ethernet switch. OpenStage 60 G/80 G has a 1000 Mbps Ethernet switch. This means that you can directly connect one additional network device in each case (e.g. a PC) via the telephone with the LAN.

  • Page 17: Openstage Key Module

    Getting to know your OpenStage phone OpenStage Key Module The OpenStage Key Module is a key module attached to the side of the phone that provides 12 additional illuminated, programmed sensor keys. Like keys on the phone, these sensor keys can be programmed and used according to your needs page 21.

  • Page 18: Keys And Controls

    Getting to know your OpenStage phone Keys and controls Function keys Function when key is pressed End (disconnect) call page 50. Activating/deactivating call forwarding page 58. Key currently without function Audio controls Audio keys Function when key is pressed Activate/deactivate the loudspeaker page 47.

  • Page 19: Mode Keys

    Getting to know your OpenStage phone Mode keys These sensor keys allow you to switch to the required application with the simple stroke of a key. To select a tab within an application press the rele- vant key repeatedly until the required tab is displayed. Function when key is LED display pressed...

  • Page 20: Touchguide

    Getting to know your OpenStage phone TouchGuide Before using the telephone, remove the protective covering from the TouchGuide ring surface. With this control, you can manipulate most of your phone’s functions as well as its displays. Operation Functions when key is pressed Press the key.

  • Page 21: Programmable Sensor Keys

    Getting to know your OpenStage phone Programmable sensor keys Your OpenStage 80 has nine (OpenStage 60: eight) illuminated sensor keys. You can assign functions or numbers to them. To open the programming menu, press and hold down the relevant sensor page 68.

  • Page 22: Trunk Keys (On Multi-Line Phones Only)

    Getting to know your OpenStage phone Trunk keys (on multi-line phones only) The programmable sensor keys on multi-line phones function as trunk keys. Each key programmed with the "Line" function is handled as a line. This means up to 9 line keys can be configured on OpenStage 80 and up to 8 on OpenStage 60.

  • Page 23: Line Utilization

    Getting to know your OpenStage phone Line utilization Private line: A line that is used by a single telephone. This line cannot • be used as a secondary line by another telephone. Shared line: A line that is configured on multiple telephones. The line •...

  • Page 24: Keypad

    Getting to know your OpenStage phone Keypad Text input In cases where text input is possible, you can use the keypad to input text, punctuation and special characters in addition to the digits 0 to 9 and the hash and asterisk symbols. To do this, press the numerical keys repeatedly. Example: To enter the letter "h", press the number key on the keypad twice.
  • Page 25 Getting to know your OpenStage phone Multi-function keys Function during text input Function when held down Deactivate the ring tone Write special characters page 117 Switch between upper and low- Activate the telephone lock er case page 122 Further options for inputting text are available using the display key- board page 27 and the external keyboard (if available).

  • Page 26: Graphic Display

    Getting to know your OpenStage phone Graphic display Your OpenStage 60/80 is equipped with a tilt-and-swivel color display page 15. Appearance You can customize your display to suit your personal requirements: • Angle the display as required page 12 • Set the contrast (OpenStage 80 only) page 144 •...

  • Page 27: Display Keyboard

    Getting to know your OpenStage phone Display keyboard Simple text and characters can also be entered at any time using the keypad page 24. Depending on the context, the display keyboard is displayed with different elements. Element in focus Letters, digits, punctuation or special characters Function bar Use the TouchGuide to operate the display keyboard...

  • Page 28: Context-Dependent Displays

    Getting to know your OpenStage phone Context-dependent displays Depending on the situation at hand, the graphic display on your OpenStage phone displays different content, to which you can respond intuitively. Idle mode In addition to the status bar and the programmable sensor key list, the graphic display offers a wide range of context-dependent displays.

  • Page 29: Telephony Dialogs

    Getting to know your OpenStage phone Telephony dialogs The dialogs in the lower area of the display prompt you to input data or pro- vide you with information about the call states. Example: In idle state, enter a phone number using the dialpad. 08912345 Dial Once you have entered the first digit, several options corresponding to the...

  • Page 30: Context Menus

    Getting to know your OpenStage phone Context menus If the arrow icon appears next to a selected entry, additional menu lev- els or selection options are available in the form of a context menu. Navi- gate through these options using the TouchGuide page 20.

  • Page 31: Pop-Up Window

    Getting to know your OpenStage phone Pop-up window In certain situations, a pop-up window opens automatically in the lower third of the display. Pop-up menu You will be prompted to use a pop-up menu to select situation-dependant functions and to confirm them or to make entries. You can use the TouchGuide to navigate within the pop-up menu page 20.

  • Page 32: Application Tab

    Getting to know your OpenStage phone Application tab In many cases you can select further content within an application using tabs. Missed Received Arrow icon: Additional tabs Icon Active tab Additional tab Example: Press the mode key to open the call lists page 19.

  • Page 33: Applications Available On Your Openstage Phone

    Applications available on your OpenStage phone Applications available on your OpenStage phone The following descriptions provide an overview of the various applications available on your OpenStage phone. Application navigation Activating an application You can switch to the relevant application using the mode keys page 19.

  • Page 34: Telephony Interface

    Applications available on your OpenStage phone Telephony interface Single-line view Additional information is displayed in the telephony interface when your phone rings, when you dial a number or during a call, for instance. The same information is available on multi-line telephones for the selected line in the line overview.

  • Page 35: Multi-Line View

    Applications available on your OpenStage phone Multi-line view Two tabs are displayed on the telephony interface: • "[My phone]" tab - represents the primary line or the line view of a se- lected line page 34 • "Overview" tab - configurable overview of the secondary lines page 22 Press to open this interface.

  • Page 36: Phonebooks

    Applications available on your OpenStage phone Phonebooks In addition to the local phonebook, this application contains entries from other directory services, such as an LDAP corporate directory. To activate a specific tab, press repeatedly until the required tab is dis- played.

  • Page 37: Personal Phonebook

    Applications available on your OpenStage phone Personal phonebook The "Personal" tab contains your local phonebook. You can store up to 1000 personal contacts in this phonebook. The entries are sorted in alphabetical order in the phonebook list and displayed with the icon for the specified default phone number.

  • Page 38: Ldap Directory

    Applications available on your OpenStage phone Using contacts The following functions are available via the context menu of a selected contact: • Calling a contact page 87 • Editing a contact page 108 • Deleting a contact LDAP directory If you have access to an LDAP directory (contact the responsible adminis- trator), you can search contacts in a company-wide directory.

  • Page 39: Call Lists

    Applications available on your OpenStage phone Call lists All calls and numbers dialed on your phone are logged in chronological or- der in call lists. Callers with suppressed numbers cannot be saved in the call lists. The following call lists are displayed individually on separate tabs: •...

  • Page 40: Entry Details

    Applications available on your OpenStage phone Example: "Dialed" tab Additional tabs Missed Dialed Selected entry with Options context menu Coco, Chanel 12.07. Date of call 220870 Number of call attempts The following functions are available via the context menu of a selected en- try: •...

  • Page 41: Managing Call Lists

    Applications available on your OpenStage phone Managing call lists Each call list may contain up to 30 entries. Once this limit is reached, the oldest entry in the log is deleted. Multiple calls from the same number are only listed once. The number of call attempts is logged in the "Details"...

  • Page 42: Voicemail

    Applications available on your OpenStage phone Voicemail Depending on the type and configuration of your communications platform (contact the relevant administrator), messages from services, such as HiPath Xpressions, can be displayed in this application. Voicemail Only voicemails for the primary line are received on a multi-line phone ( page 13).

  • Page 43: Program/Service Menu/Applications Menu

    Applications available on your OpenStage phone Program/Service menu/Applications menu This menu includes a configuration area for users and administrators, as well as an area for any available applications (contact administrator). Press repeatedly until the "Settings" tab is active. Select and confirm the "User" entry using the TouchGuide page 20.
  • Page 44 Applications available on your OpenStage phone Configuration Call forwarding Set up call forwarding for your telephone. Adjust the settings on your telephone page 58. Enhanced phone functions Use the enhanced phone functions on your telephone. Adjust the settings on your telephone page 73.

  • Page 45: Administration

    Applications available on your OpenStage phone Network information Information about the IP address of the phone and HTML address of the Web interface. View information on the phone page 176 Reset phone Protect your settings and data by assigning a password. Adjust the settings on your telephone page 120.

  • Page 46: Basic Functions

    Basic functions Step by Step Basic functions Please read the introductory chapters "Getting to know your OpenStage phone" page 14 and "Applications available on your OpenStage phone" page 33 carefully before performing any of the steps described here on your phone. Secure voice transmission Prerequisite: The secure voice communication option must be activated by your administrator.

  • Page 47: Answering A Call Via The Handset

    Basic functions Step by Step Answering a call via the handset The phone rings. The caller is displayed. Lift the handset. if nec. Set the call volume. Answering a call via the loudspeaker (speakerphone mode) The phone rings. The caller is displayed. The pop-up menu opens: Accept Select and confirm the option shown.

  • Page 48: Directed Pickup

    Basic functions Step by Step Directed pickup OpenStage V1 R4.x or higher, OpenScape Voice V3.1. or higher. You can pick up a call signaled at an absent coworker’s phone. Prerequisite: You know the coworker’s internal phone number and the function is configured for you in OpenScape Voice.

  • Page 49: Switching To Speakerphone Mode

    Basic functions Step by Step Switching to speakerphone mode Make note of the two different processes and ac- tivate, if necessary, your preferred setting page 160. Prerequisite: You are conducting a call via the handset and the microphone and loudspeaker functions have been activated by administrator.

  • Page 50: Switching To The Handset

    Basic functions Step by Step Switching to the handset Prerequisite: You are conducting a call in speaker- phone mode. Lift the handset. The key shown goes out. Open listening People present in the room can silently monitor your call. Let the other party know that you have turned on the loudspeaker.

  • Page 51: Group Call

    Basic functions Step by Step Group call Your administrator can incorporate multiple telephones in a call pickup group. If your telephone belongs to a pickup group, you can also accept calls intended for oth- er members of the group. Your administrator may have made the following set- tings for group calls: •...

  • Page 52: Making Calls

    Basic functions Step by Step Making calls If you are using a dial plan and "Immediate dialing" is set page 89, dialing is automatically performed as soon as the character string entered matches an entry in the dial plan. If you selected the option "Busy When Dialing" page 90, you will not be interrupted by an in- coming call.

  • Page 53: On-Hook Dialing

    Basic functions Step by Step On-hook dialing Press the key shown. Enter the station number. or In the pop-up menu: Repeat dialing S. Hawking Select and confirm the option shown. The connection is set up as soon as your input in com- plete.

  • Page 54: Activating/Deactivating The Microphone

    Basic functions Step by Step Activating/deactivating the micro- phone You can temporarily switch off the handset microphone to prevent the other party from listening in while you consult with someone in your office. Prerequisite: You are conducting a call. Deactivating the microphone Press the key shown.

  • Page 55: Consulting A Second Party

    Basic functions Step by Step Consulting a second party You can call a second party while a call is in progress. The connection to the first party is placed on hold. Prerequisite: You are conducting a call. Consultation Select and confirm the option shown in the connec- tions’s context menu.

  • Page 56: Switching To The Held Party (Alternating)

    Basic functions Step by Step Switching to the held party (alternating) Prerequisite: You are conducting a consultation call page 55. Alternate Select and confirm the option shown in the connec- tion’s context menu. It does not matter which context menu is open when alternating.

  • Page 57: Connecting Parties

    Basic functions Step by Step Connecting parties You can join the first party with the party you consulted, clearing down your connection to both parties in the process. Prerequisite: You are conducting a consultation call page 55 and call joining must be allowed page 57.

  • Page 58: Call Forwarding

    Basic functions Step by Step Call forwarding OpenScape Voice also supports system-based call forwarding. These functions are described from page 130 onwards. You should never combine phone-based call forwarding with system-based call forwarding in OpenScape Voice. You can forward calls for your phone to another phone.

  • Page 59: Programming Call Forwarding

    Basic functions Step by Step Programming call forwarding z You can also configure this setting via the Web interface page 187. Saving destination phone numbers for call forward- You can save up to five destination phone numbers for call forwarding. These destination phone numbers can then be assigned different forwarding conditions.
  • Page 60 Basic functions Step by Step Destination Select and confirm the option shown for the call for- warding condition you want. 08972228596 Select and confirm the destination phone number you want. Save & exit Select and confirm the option shown. Defining the ring duration before call forwarding on no reply You can define how long the phone should ring before the "No reply"...

  • Page 61: Activating/Deactivating Call Forwarding

    Basic functions Step by Step Activating/deactivating call forwarding Prerequisite: At least one destination phone number is programmed page 59. z You can also configure this setting via the Web interface page 187. Press the key shown. The pop-up menu opens: Edit call forwarding Select and confirm the option shown.

  • Page 62: Activating Call Forwarding For All Calls

    Basic functions Step by Step Activating call forwarding for all calls Use the function key to activate or deactivate call forwarding directly for all calls. z You can also configure this setting via the Web interface page 187. Prerequisite: At least one destination phone number is programmed page 59.

  • Page 63: Callback

    Basic functions Step by Step Callback You can request a callback if the station called is busy or if nobody answers. You receive a callback when the other party’s line be- comes free. This option must be activated by your administra- tor.

  • Page 64: Responding To A Callback

    Basic functions Step by Step Responding to a callback Prerequisite: A callback was requested. Your phone rings and station information appears on the graphic dis- play with the callback icon. The pop-up menu opens: Accepting a callback Accept Select and confirm the option shown. Rejecting a callback Reject Select and confirm the option shown.

  • Page 65: Permitting A Callback

    Basic functions Step by Step Permitting a callback Permitting callback on busy/no reply z You can also configure this setting via the Web interface page 187. Press the key shown until the "Settings" tab is active. User Confirm the option shown. if nec.

  • Page 66: Calling Back Missed Calls

    Basic functions Step by Step Calling back missed calls Calls received while you are absent are indicated by a message ( page 29) on the idle display. In addition, the mode key lights up white. Missed calls are logged in the missed calls list. This list provides information on the missed call and lets you call back the number directly.

  • Page 67: Programmable Sensor Keys

    Programmable sensor keys Step by Step Programmable sensor keys The phone features a range of functions that can, if re- quired, be programmed on programmable sensor keys. The phone comes with nine (OpenStage 80) or eight (OpenStage 60) programmable sensor keys, all of which can be programmed on two separate levels.

  • Page 68: Programming Programmable Sensor Keys

    Programmable sensor keys Step by Step Programming programmable sensor keys Press the sensor key you want to program until the field opens. or You can also program keys via the user menu. Press the key shown until the "Settings" tab is active. User Confirm the option shown.

  • Page 69: Programming Enhanced Functions

    Programmable sensor keys Step by Step Programming enhanced functions Repertory dial Press the sensor key you want to program until the field opens. The programmable sensor key lights up. Normal Select and confirm the option shown. Repertory dial Select and confirm the function in the context menu. Label Select and confirm the option shown if you want to change the label on the graphic display.

  • Page 70: Feature Toggle

    Programmable sensor keys Step by Step Feature toggle Only available for Hunt group functions ( page 141). Press the sensor key you want to program until the field opens. The programmable sensor key lights up. Normal Select and confirm the option shown. Feature toggle Select and confirm the function in the context menu.

  • Page 71: Immediate Ring

    Programmable sensor keys Step by Step Immediate ring This function allows you to switch the preset delay page 105) on and off for all line keys. Activating/deactivating call waiting Using a key this function whether a second call is al- lowed or not.

  • Page 72: Resetting Programmable Sensor Keys (V1 R3.X Or Higher)

    Programmable sensor keys Step by Step Resetting programmable sensor keys (V1 R3.x or higher) Press the key shown until the "Settings" tab is active. User Confirm the option shown. if nec. Enter and confirm the user password. Reset Select and confirm the option shown to switch to the Reset user data menu.

  • Page 73: Enhanced Phone Functions

    Enhanced phone functions Step by Step Enhanced phone functions Incoming calls Rejecting a call You can reject an incoming call. In the pop-up menu: Reject Select and confirm the option shown. The caller hears a busy signal. If the rejected caller’s phone number is transmit- ted, it is saved in the call list.
  • Page 74 Enhanced phone functions Step by Step Permitting call deflection z You can also configure this setting via the Web interface page 187. Press the key shown until the "Settings" tab is active. User Confirm the option shown. if nec. Enter and confirm the user password. Configuration Select and confirm the option shown.

  • Page 75: Configuring Call Forwarding

    Enhanced phone functions Step by Step Configuring call forwarding You can also enter the call forwarding settings via the Forwarding key ( page 59). Press the key shown until "Settings" is active. User Confirm the option shown. if nec. Enter and confirm the user password. Configuration Select and confirm the option shown.

  • Page 76: Placing A Call On Hold

    Enhanced phone functions Step by Step Placing a call on hold You can use this function to place an ongoing call on hold, for instance, to prevent the other party overhear- ing a conversation with a colleague in the same room. The held party hears music on hold if Music on hold is active on this party’s phone ( page 78).
  • Page 77 Enhanced phone functions Step by Step Held call wait status After placing a call on hold, you can replace the handset and then decide if the call should be retrieved or discon- nected. Prerequisite: You placed a call on hold and replaced the handset.
  • Page 78 Enhanced phone functions Step by Step Setting the hold reminder time Use "Hold reminder" to specify when you want to re- ceive an automatic reminder about a held call. The min- imum time value is 1, that is, the reminder is output af- ter one minute.

  • Page 79: Call Waiting (Second Call)

    Enhanced phone functions Step by Step Select and confirm the option shown in the context menu. Save & exit Select and confirm the option shown. Call waiting (second call) You can accept a second incoming call in the course of an ongoing call.
  • Page 80 Enhanced phone functions Step by Step Deflecting a second call Prerequisite: You are conducting a call and call waiting is allowed ( page 81). In the pop-up menu: Deflect Select and confirm the option shown. Enter and confirm the phone number. The second call is deflected to the destination speci- fied.
  • Page 81 Enhanced phone functions Step by Step Allowing call waiting z You can also configure this setting via the Web interface page 187. If the Call waiting (second call) function is deacti- vated, a caller hears the busy signal if you are al- ready conducting a call.

  • Page 82: Transferring A Call

    Enhanced phone functions Step by Step Transferring a call You can transfer your current call to another party with or without consultation. Blind transfer Prerequisite: You are conducting a call. The options "Al- low call transfer" and "Transfer on ring" were selected page 83).
  • Page 83 Enhanced phone functions Step by Step or Replace the handset or, if speakerphone mode is active, press the lit key to transfer the call. If the party does not answer, you will be called back by the first party. Allowing call transfer z You can also configure this setting via the Web interface page 187.
  • Page 84 Enhanced phone functions Step by Step Allowing "Transfer on Ring" If this option is allowed, you can activate call transfer by replacing the handset even before the called party an- swers. z You can also configure this setting via the Web interface page 187.

  • Page 85: Cti Calls

    Enhanced phone functions Step by Step CTI calls Beep on auto-answer Speakerphone mode activates automatically on your phone if you use a CTI application (such as Outlook) to dial a number when Auto Answer is active. If Auto An- swer is not active, the phone rings first and you have to press the loudspeaker key or lift the handset to set up the call.
  • Page 86 Enhanced phone functions Step by Step Beep on auto-reconnect You can reconnect a held call both via the CTI applica- tion and via the phone. A beep sounds when you toggle between an active call and a held call when the function is active.

  • Page 87: Making Calls

    Enhanced phone functions Step by Step Making calls Dialing with the DDS key You can program frequently used phone numbers on programmable keys ( page 67). If you press a direct destination selection key for around three seconds, the associated contact or phone number appears and dial- ing is initiated.

  • Page 88: Dialing A Phone Number From A List

    Enhanced phone functions Step by Step Dialing a phone number from a list Press the key until the application table for the relevant call list is active. Niels, Bohr18.10. 07:06am Select and confirm the entry you want. The phone num- ber associated with the list entry is dialed.
  • Page 89 Enhanced phone functions Step by Step The delay can be reduced by performing one of the fol- lowing activities: • pressing the key. This always works. • lifting the handset. This only works if the phone number was entered when the phone was idle or if it was entered for a consultation call when the hand- set was off hook.
  • Page 90 Enhanced phone functions Step by Step Allowing "Busy When Dialling" If you activate this function, an incoming call received while you are performing dialing is rejected. The caller then hears the busy signal. Press the key shown until the "Settings" tab is active. User Confirm the option shown.

  • Page 91: Conference

    Enhanced phone functions Step by Step Conference Local conference This type of conference is also referred to as a three- party conference. It involves up to three participants. Prerequisite: You are conducting a consultation call page 55 or have accepted a second call page 79, and the conference function is active page 92.
  • Page 92 Enhanced phone functions Step by Step Ending a local conference Allowing call partners to continue a conference af- ter you exit Prerequisite: The function "Allow join in conference" page 93) was activated. Exit Conf Select and confirm the option shown in the "Confer- ence"...
  • Page 93 Enhanced phone functions Step by Step Allowing joining in a local conference You can use this option to decide whether or not your call partners are allowed to join calls after you exit the conference call. z You can also configure this setting via the Web interface page 187.

  • Page 94: Centralized Conference (V1 R3.X Or Higher)

    Enhanced phone functions Step by Step Centralized conference (V1 R3.x or higher) This type of conference is also referred to as a large con- ference. It can include up to ten parties. Prerequisite: You are conducting a consultation call page 55 or you have accepted a second call page 79, and the "Centralized conference"...
  • Page 95 Enhanced phone functions Step by Step Leaving a conference Exit Conf Select and confirm the option shown in the "Confer- ence" context menu. You are disconnected from the conference call and can dial another number, for in- stance. The other call partners remain connected. If using the "Centralized conference"...

  • Page 96: Making Calls With Multiple Lines

    Making calls with multiple lines Step by Step Making calls with multiple lines You can use your OpenStage 60/80 as a multi-line phone. If you have any questions regarding how to con- figure your OpenStage phone as a multi-line phone, please contact your administrator.

  • Page 97: Making Calls

    Making calls with multiple lines Step by Step Using the line keys Press the flashing trunk key. Speakerphone mode. Accept Confirm the option shown. Speakerphone mode. Making calls You must seize a line before you can make calls on a multi-line telephone.

  • Page 98: Automatic Trunk Seizure

    Making calls with multiple lines Step by Step Automatic trunk seizure Prerequisite: Your administrator has configured auto- matic trunk seizure. Lift the handset or press the speakerphone mode or headset key. The line defined during configuration is seized. Enter and confirm the phone number. The connection is set up.

  • Page 99: During Calls

    Making calls with multiple lines Step by Step During calls Making and receiving calls on a single line If you only use one line on your multi-line telephone to make calls, and you receive calls on the same line, the phone operates in the same way as a single-line tele- phone: •...

  • Page 100: Making And Receiving Calls With Multiple Lines

    Making calls with multiple lines Step by Step Making and receiving calls with multiple lines Accepting a waiting call Depending on the settings for "Rollover", you will be notified of incoming calls page 107. Prerequisite: You are conducting a call. At the same time, a call is incoming on another line.

  • Page 101: Direct Station Selection Keys

    Making calls with multiple lines Step by Step Direct station selection keys Apart from line keys, administrator can also configure direct station selection (DSS) keys. You can use a DSS key to call an internal station directly, pick up calls for this station or forward calls directly to it.

  • Page 102: Call Pickup

    Making calls with multiple lines Step by Step Call pickup You can pick up calls for another DSS station. The LED flashes if a call incoming for this station’s line. Indirect pickup Prerequisite: The auto-answer function must be deac- tivated page 85.

  • Page 103: Deflecting A Call To A Dss Station

    Making calls with multiple lines Step by Step Deflecting a call to a DSS station Prerequisite: The Deflect function is enabled for DSS keys (see page 74). If you receive a call on one of your lines, you can imme- diately deflect it to the DSS station.

  • Page 104: Settings For Multi-Line Phones (Keyset)

    Making calls with multiple lines Step by Step Settings for multi-line phones (keyset) The details for each keyset line contain supplementary information for the user. The following uneditable fields are displayed: • Address – Displays the phone number for the line •...

  • Page 105: Setting The Time For A Delayed Ringer

    Making calls with multiple lines Step by Step Setting the time for a delayed ringer Specify the length of time before a held call should be signaled on a line. z You can also configure this setting via the Web interface page 187.

  • Page 106: Configuring The "Overview" Tab Display

    Making calls with multiple lines Step by Step Configuring the "Overview" tab display Specify here the sequence in which the individual lines in the "Overview" tab should appear on the display. z You can also configure this setting via the Web interface page 187.

  • Page 107: Rollover For A Line

    Making calls with multiple lines Step by Step Rollover for a line Your administrator can determine how rollover calls are to be signaled. Only the relevant line key blinks. You hear a special advisory tone and the correspond- ing line key flashes. The ringer melody set sounds briefly (approx.

  • Page 108: Phonebooks And Call Lists

    Phonebooks and call lists Step by Step Phonebooks and call lists Personal phonebook Your personal phonebook should not contain more than 1000 entries. Creating a new contact Press the key shown. Options Select and confirm the option shown. New contact Select and confirm the option shown in the context menu.

  • Page 109: Selecting A Preferred Phone Number

    Phonebooks and call lists Step by Step Selecting a preferred phone number If multiple phone numbers were assigned to a contact, you can select the preferred phone number here that you want to use for calls via the phonebook. Press the key shown. Niels, Bohr Select a phonebook entry.

  • Page 110: Managing Contact Groups

    Phonebooks and call lists Step by Step Managing contact groups Creating a new group Press the key shown. Options Select and confirm the option shown. Groups Select and confirm the option shown in the context menu. Options Select and confirm the option shown. New group Select and confirm the option shown in the context menu.

  • Page 111: Deleting A Group

    Phonebooks and call lists Step by Step Adding a contact to a group Press the key shown. Niels, Bohr Select a phonebook entry. Details Select and confirm the option shown in the context menu. Groups Select and confirm the option shown. @Home Select and confirm a group.

  • Page 112: Quick Search In The Phonebook

    Phonebooks and call lists Step by Step View Select and confirm the option shown in the context menu. Niels, Bohr Select group member. Details Select and confirm the option shown in the context menu. The form for entering contact data opens. Picture Select and confirm the option shown.

  • Page 113: Changing The Display Format For Contacts

    Phonebooks and call lists Step by Step Changing the display format for contacts Press the key shown. Options Select and confirm the option shown. Display Select and confirm the option shown in the context menu. Lastname, Firstname Select and confirm the display format. Press the key to return to the phonebook.

  • Page 114: Ldap Database

    Phonebooks and call lists Step by Step LDAP database You can search an LDAP database (corporate phone- book) for contact entries if you can reach this database over your network and your access was correctly con- figured by your administrator. You can perform searches using the name (simple search) or different information on an entry (advanced search), for example, job title or department name.
  • Page 115 Phonebooks and call lists Step by Step Viewing an LDAP entry Prerequisite: You found and selected an LDAP entry (see above). Details Select and confirm the option shown in the context menu for the entry. New search To conduct a new search, you must first clear all the search fields.

  • Page 116: Call Lists

    Phonebooks and call lists Step by Step Call lists For a detailed description of the different call lists, see page 39. Viewing details Prerequisite: You selected an entry. Details Select and confirm the option shown in the context menu. For display and information shown page 40.

  • Page 117: Privacy/Security

    Privacy/security Step by Step Privacy/security Deactivating the ring tone You can deactivate your ring tone if you do not want to be disturbed by your phone ringing. Deactivating the ring tone using the keypad Hold down the key until the "Ringer off" icon appears on the status bar on the display ( page 26).

  • Page 118: Do Not Disturb

    Privacy/security Step by Step Do not disturb If "Do not disturb" is activated, your telephone will not ring. The caller hears the busy signal. On multi-line telephones ( page 13) you can only activate the "Do not disturb" function for your primary line.

  • Page 119: Allowing "Do Not Disturb

    Privacy/security Step by Step Allowing "Do not disturb" z You can also configure this setting via the Web interface page 187. Press the key shown until the "Settings" tab is active. User Confirm the option shown. if nec. Enter and confirm the user password. Configuration Select and confirm the option shown.

  • Page 120: Security

    Privacy/security Step by Step Security User password Your user password protects your individual configura- tions, including your language settings. You can also use the user password to lock your telephone page 122. The preset password "000000" corresponds to a blank password. In other words, the phone can- not be locked and the user menu is not pass- word protected (see also page 121).
  • Page 121 Privacy/security Step by Step Deactivating the user password You can deactivate the phone’s password prompt if a password has already been configured. The deactivation of the password prompt does not affect the Web interface page 187, OpenStage Manager or CTI applications that use a password prompt.

  • Page 122: Locking The Phone

    Privacy/security Step by Step Locking the phone You can lock your phone to protect it against unautho- rized access. In this way, no one can make calls or change your user settings unless they know your user password. Predefined numbers from the dial plan can still be dialed when the phone is locked.
  • Page 123 Privacy/security Step by Step Unlocking the phone Unlock phone Confirm the option shown. or If the display is empty, Hold down the key shown until "Enter Password" ap- pears. Enter and confirm the User password. The phone is un- locked if the password is correct.

  • Page 124: Mobility Function

    Mobility function Step by Step Mobility function Prerequisite: Your phone is configured to support mo- bility by administrator. A DLS server is available in the LAN and its address is entered in the phone. Mobility scenarios When you log on to your phone, or any other mobility- enabled phone, the following scenarios are possible: Logging on and off at the same phone •...

  • Page 125: Logging On And Off At The Same Phone

    Mobility function Step by Step Logging on and off at the same phone Logging on to the phone No other mobility user is logged on. Logon via a key If one of the program keys is configured for the mobility function.

  • Page 126: Logging Off From The Phone

    Mobility function Step by Step Logging off from the phone Prerequisite: You are logged on as a mobility user. Press the "Mobility" program key. or Log off via the idle display context menu page 30. Mobile logoff Select and confirm the option shown in the call view context menu.

  • Page 127: Logging On At Different Telephones

    Mobility function Step by Step Logging on at different telephones An attempted login is rejected if the user is already logged on to another phone and "Logon with forced logoff" is disabled for the mobility user. Logging on with forced logoff at a remote phone If the user is already logged on at another phone and the remote phone is busy, the logon is rejected.

  • Page 128: Logging On With Forced, Delayed Logoff At A Remote Phone

    Mobility function Step by Step The following mobility messages appear in the display: • Validating • Logging off elsewhere • Registering • Downloading user data The logoff is simultaneously displayed on the remote phone. Once logon is complete, the "Mobility" program key LED lights up and the mobility icon appears in the graphic display Logging on with forced, delayed logoff at a...
  • Page 129 Mobility function Step by Step At the same time, the graphic display on the busy remote phone shows "Forced logoff pending". After the timeout set by your adminis- trator, the active call is ended and remote logoff is performed. • Registering •...

  • Page 130: Openscape Voicefunctions

    OpenScape Voicefunctions Step by Step OpenScape Voicefunctions The OpenScape Voice supports a number of functions that you can activate and deactivate from your phone. The OpenScape Voice functions are only avail- able if the "Server features" function was activat- ed on the phone by the administrator.

  • Page 131: Using System Call Forwarding

    Step by Step Using system call forwarding This section describes the system call forwarding func- tions in OpenScape Voice. These functions are activat- ed with feature codes. You can also program a frequent- ly used function on a programmable sensor key.

  • Page 132: Call Forwarding Don't Answer

    OpenScape Voicefunctions Step by Step Call forwarding don’t answer With Call forwarding don’t answer (CFDA), you can use a feature code to activate call forwarding to another number if the handset is not picked up after a certain number of rings (eight). You can use the feature code to activate/deactivate this function and define a forwarding destination.

  • Page 133: Call Forwarding Unconditional

    If the "Courtesy call" function is active, the OpenScape Voice dials the phone to which you forward- ed your calls. • If the party at this phone answers, you can inform him or her that your calls are being forwarded to his or her phone.

  • Page 134: Selective Call Forwarding

    OpenScape Voicefunctions Step by Step Selective call forwarding With Selective call forwarding, (SCF) you can create a list of phone numbers (selection list) that should be automatically forwarded. If a caller’s phone number matches an entry in this list, the call is transferred to the forwarding number.

  • Page 135: Making Anonymous Calls

    OpenScape Voicefunctions Step by Step Making anonymous calls Your administrator decides whether or not your caller ID (name and phone number) is displayed on a called par- ty’s station. Anonymous calling is when your data is not transmitted. The settings configured can be deacti- vated, however, for specific calls.

  • Page 136: Temporarily Activating Anonymous Calling For The Next Call

    OpenScape Voicefunctions Step by Step Temporarily activating anonymous calling for the next call If your administrator activated caller ID transmission for your phone, you can deactivate this setting for the next call as follows: Lift the handset. Enter the code (see the table of codes page 143).

  • Page 137: Creating A List For Selective Calls

    (also known as a selection list). Your administrator know how long this list may be in the OpenScape Voice used on site in your facility. A connection is set up if a caller’s phone number match- es a number in the selection list.

  • Page 138: For Call Rejection

    Your administrator know how long this list may be in the OpenScape Voice used on site in your facility. A call is not connected if the caller’s phone number matches a number in the selection list;...

  • Page 139: Anonymous Calls

    OpenScape Voicefunctions Step by Step Anonymous calls Rejecting You can reject all calls from parties that activated a data protection feature (for example, caller ID suppression) to prevent their phone number from being transmitted. In this case, you are not informed that a call was reject- Lift the handset.

  • Page 140: Using Abbreviated Dialing

    OpenScape Voicefunctions Step by Step Using abbreviated dialing Abbreviated dialing gives you access to a central list of frequently dialed phone numbers. You can dial a specific phone number by simply entering a digit string. As these are three-digit numbers, you can store up to 1000 phone numbers.

  • Page 141: Hunt Group Functions

    Your administrator can incorporate multiple telephones in a hunt group. If your telephone is assigned to a hunt group, OpenScape Voice forwards calls for the mem- bers of your group in accordance with specific rules de- fined by your administrator. Hunt groups are a simple solution for distributing calls to a group of telephones.

  • Page 142: Marking The Last Line In The Hunt Group Chain

    OpenScape Voicefunctions Step by Step Marking the last line in the hunt group chain Sets the "stop hunt" line in the hunt group chain. The system will stop looking for a free line in the hunt group chain after it reaches this line. Activating Lift the handset.

  • Page 143: Table Of Codes For Openscape Voice Functions

    OpenScape Voicefunctions Table of codes for OpenScape Voice functions Ask your administrator to enter the latest codes in the following table. Print this page as an overview. Function Code Description Call forwarding busy line on page 131 Call forwarding busy line off page 131 Call forwarding don’t answer on...

  • Page 144: Individual Phone Configuration

    Individual phone configuration Step by Step Individual phone configuration Display Adjusting the display to a comfortable read- ing angle You can swivel the display unit. Adjust the display unit so that you can clearly read the screen. Setting contrast You can adjust the display contrast on your OpenStage 80/OpenStage 80 G to suit the lighting con- ditions in your work environment.

  • Page 145: Appearance

    Individual phone configuration Step by Step Appearance Select your preferred appearance for the menu display here. For sample display themes, see page 26. z You can also configure this setting via the Web interface page 187. Press the key shown until the "Settings" tab is active. User Confirm the option shown.

  • Page 146: Lamp Brightness For Touchslider

    Individual phone configuration Step by Step Lamp brightness for TouchSlider Adjust the brightness of the TouchSlider page 18 by choosing one of the six settings available. z You can also configure this setting via the Web interface page 187. Press the key shown until the "Settings" tab is active. User Select and confirm the option shown.

  • Page 147: Setting Touchguide Sensitivity (V1 R4.X Or Higher)

    Individual phone configuration Step by Step Setting TouchGuide sensitivity (V1 R4.x or higher) Adjust the sensitivity of the TouchGuide page 20 by choosing one of the four settings available. z You can also configure this setting via the Web interface page 187.

  • Page 148: Contrast For The Openstage Key Module

    Individual phone configuration Step by Step Contrast for the OpenStage Key Module If you have connected an OpenStage Key Module, you can adjust the key label contrast to suit your ambient lighting. z You can also configure this setting via the Web interface page 187.

  • Page 149: Screensaver

    Individual phone configuration Step by Step Screensaver Activate a screensaver for the telephone idle state. Your administrator can set a time of between two and eight hours defining how long the phone should be idle before display backlighting deacti- vates completely. z You can also configure this setting via the Web interface page 187.

  • Page 150: Automatic Screensaver Activation

    Individual phone configuration Step by Step Automatic screensaver activation Set how long OpenStage should be idle before the screensaver automatically activates. z You can also configure this setting via the Web interface page 187. Press the key shown until the "Settings" tab is active. User Confirm the option shown.

  • Page 151: Setting The Fade Time For The Screensaver

    Individual phone configuration Step by Step Setting the fade time for the screensaver Set the intervals at which the screensaver images change here. The following fade times are possible: • 5 seconds • 10 seconds • 20 seconds • 30 seconds •...

  • Page 152: Date And Time

    Individual phone configuration Step by Step Date and time You can choose the date and time display here. z You can also configure this setting via the Web interface page 187. You must set the date and time manually if your phone is not connected to an (S)NTP server.

  • Page 153: Time Display Format

    Individual phone configuration Step by Step Time display format z You can also configure this setting via the Web interface page 187. Press the key shown until the "Settings" tab is active. User Confirm the option shown. if nec. Enter and confirm the user password. Locality Select and confirm the option shown.

  • Page 154: Setting Daylight Saving Time

    Individual phone configuration Step by Step Setting daylight saving time z You can also configure this setting via the Web interface page 187. Prerequisite: Auto DST is deactivated page 155. Press the key shown until the "Settings" tab is active. User Confirm the option shown.

  • Page 155: Automatic Daylight Saving Time

    Individual phone configuration Step by Step Automatic daylight saving time The Auto DST setting is provided for information pur- poses and can only be changed by your administrator. z You can also access this information via the Web inter- face page 187.

  • Page 156: Audio

    Individual phone configuration Step by Step Audio Optimize the audio settings on your OpenStage for your environment and according to your personal require- ments. Volumes Set the volume here, for instance, for the loudspeaker, handset or headset. Use the TouchSlider to adjust the current volume settings page 18.

  • Page 157: Settings

    Individual phone configuration Step by Step Confirm the option shown. Save & exit Select and confirm the option shown. Settings Room character To ensure that the other party can hear you properly in speakerphone mode, you can adjust the phone to the room acoustics by choosing one of the following room character conditions: •...
  • Page 158 Individual phone configuration Step by Step Ringer melody z You can also configure this setting via the Web interface page 187. Press the key shown until the "Settings" tab is active. User Confirm the option shown. if nec. Enter and confirm the user password. Audio Select and confirm the option shown.
  • Page 159 Individual phone configuration Step by Step The following values are available in the list: • 1.0 Sec. ON, 4.0 Sec. OFF • 1.0 sec. ON, 2.0 sec. OFF • 0.7 sec. ON, 0.7 sec. OFF Save & exit Select and confirm the option shown. Ringer file Select your preferred ringtone from the available audio files.

  • Page 160: Activating/Deactivating The Ringer

    Individual phone configuration Step by Step Country setting for speakerphone mode Enter the country setting you prefer for speakerphone mode here page 49. z You can also configure this setting via the Web interface page 187. Press the key shown until the "Settings" tab is active. User Confirm the option shown.

  • Page 161: Nonsecure Voice Communication Tone And Message (R4.4)

    Individual phone configuration Step by Step Nonsecure voice communication tone and message (R4.4) Use this option to activate an alerting tone that you hear when a secure voice connection with the party you are currently talking to ceases to be secure. The message "Nonsecure connection"...

  • Page 162: Setting The Language And Country

    Individual phone configuration Step by Step Setting the language and country Display language z You can also configure this setting via the Web interface page 187. Press the key shown until the "Settings" tab is active. User Confirm the option shown. if nec.

  • Page 163: Country-Specific Setting

    Individual phone configuration Step by Step Country-specific setting Adapt your phone settings to suit the country-specific conditions (for example, transmission parameters). z You can also configure this setting via the Web interface page 187. Press the key shown until the "Settings" tab is active. User Confirm the option shown.

  • Page 164: Bluetooth

    Individual phone configuration Step by Step Bluetooth Activating and deactivating Bluetooth z You can also configure this setting via the Web interface page 187. Press the key shown until the "Settings" tab is active. User Confirm the option shown. if nec. Enter and confirm the user password.

  • Page 165: Open Bluetooth Discoverability

    Individual phone configuration Step by Step Open Bluetooth discoverability You can use this function to set whether or not your OpenStage should be transparent to other Bluetooth devices when operating in Bluetooth mode. z You can also configure this setting via the Web interface page 187.

  • Page 166: Bluetooth Name For Your Openstage

    Individual phone configuration Step by Step Bluetooth name for your OpenStage Here you can determine which name your OpenStage should use to register at other Bluetooth devices. z You can also configure this setting via the Web interface page 187. By factory default, the Bluetooth name is: OpenStage [MAC address of your telephone].

  • Page 167: Configuring Pairing Settings

    Individual phone configuration Step by Step Configuring pairing settings Pairing is used for checking the access authorization of a Bluetooth device in a Bluetooth network. During the pairing process, a 128-bit connection key is created. This is used for subsequent identification. You can spec- ify whether pairing should be Automatic, occur after a Prompt or not at all.

  • Page 168: Entering The Pairing Pin

    Individual phone configuration Step by Step Entering the pairing PIN The personal identification number (PIN) contains at least four alphanumeric characters. This PIN is used for se- curely pairing Bluetooth devices with your OpenStage. z You can also configure this setting via the Web interface page 187.

  • Page 169: Managing Bluetooth Devices

    Individual phone configuration Step by Step Managing Bluetooth devices The following functions are available in the Bluetooth pairing manager: • Add a Bluetooth device • Delete Bluetooth device list • Connect or disconnect paired Bluetooth devices • Remove single Bluetooth devices from the list •...
  • Page 170 Individual phone configuration Step by Step Deleting all Bluetooth devices from the list You can delete the whole list if, for example, the devices are no longer in the area. Press the key shown until the application’s "Settings" tab is active. User Select and confirm the option shown.
  • Page 171 Individual phone configuration Step by Step Connecting/disconnecting a Bluetooth device Prerequisite: At least one Bluetooth device is listed. Press the key shown until the application’s "Settings" tab is active. User Select and confirm the option shown. if nec. Enter and confirm the user password. Configuration Select and confirm the option shown.
  • Page 172 Individual phone configuration Step by Step Deleting a Bluetooth device from the list You can delete a single Bluetooth device from the list if, for example, it will be away from the area for an indefi- nite period. Press the key shown until the application’s "Settings" tab is active.
  • Page 173 Individual phone configuration Step by Step Renaming a Bluetooth device in the list A Bluetooth device is entered in the list with the name set in the device. This is often the device type. You can change this logon name. Press the key shown until the application’s "Settings"...

  • Page 174: Blacklist For Bluetooth Devices

    Individual phone configuration Step by Step Blacklist for Bluetooth devices The blacklist contains Bluetooth devices to which your OpenStage should not connect. Adding a Bluetooth device Press the key shown until the application’s "Settings" tab is active. User Select and confirm the option shown. if nec.
  • Page 175 Individual phone configuration Step by Step Removing a Bluetooth device from the blacklist Press the key shown until the application’s "Settings" tab is active. User Select and confirm the option shown. if nec. Enter and confirm the user password. Configuration Select and confirm the option shown.

  • Page 176: Network Information

    Individual phone configuration Step by Step Network information This overview in the user area of the Service menu pro- vides you with information about the IP address of the phone and the HTML address of the Web interface. It also provides real-time data about the network activity of the phone.

  • Page 177: Bluetooth

    Bluetooth Step by Step Bluetooth Bluetooth is an open standard for high-performance technology and allows wireless communication be- tween PCs, PDAs, and mobile telephones. In contrast to infrared connections, Bluetooth does not require a visual contact for communication purposes and can be used over distances of up to 10 meters. To exchange data between Bluetooth-enabled devices, the devices need to undergo a once-off discovery pro- cedure.

  • Page 178: Transferring Contacts

    Bluetooth Step by Step Transferring contacts The Bluetooth function on your OpenStage allows you to transfer contacts in vCard format (file extension: .vcf) from other Bluetooth devices to your OpenStage and save them in the phonebook. You can also send phone- book entries as vCards to other Bluetooth-enabled devic- Due to the diverse range of PCs, mobile tele- phones and PDA devices currently available, we...

  • Page 179: Sending A Vcard

    Bluetooth Step by Step Sending a vCard Prerequisite: The Bluetooth connection is configured between your OpenStage and one other device page 164. A vCard file is saved on the OpenStage. Search the phonebook for the entry you wish to send. Press the key shown.

  • Page 180: Using A Bluetooth Headset

    Bluetooth Step by Step Using a Bluetooth headset You can connect a commercial Bluetooth headset to your OpenStage 60/80. Connecting the Bluetooth headset Prerequisite: The Bluetooth function on your OpenStage is activated page 164. Press the key shown until the application’s "Settings" tab is active.

  • Page 181: Testing A Bluetooth Headset

    Bluetooth Step by Step Connecting a Bluetooth headset to OpenStage The Bluetooth headset must now be connected to the OpenStage 60/80. Jabra BT500 Select the Bluetooth headset in the list. Connect Select and confirm the option shown in the context menu.

  • Page 182: Backup/Restore (V1 R3.X Or Higher)

    Backup/restore (V1 R3.x or higher) Step by Step Backup/restore (V1 R3.x or higher) Backups are usually made to a USB mass storage de- vice and contain user-specific data. A backup includes the following components: • All user settings for configuration •...

  • Page 183: Saving User Data

    Backup/restore (V1 R3.x or higher) Step by Step Saving user data Press the key shown until the "Settings" tab is active. User Confirm the option shown. if nec. Enter and confirm the user password. Phone Select and confirm the option shown. Backup/Restore Select and confirm the option shown.

  • Page 184: Restoring User Data

    Backup/restore (V1 R3.x or higher) Step by Step Restoring user data Press the key shown until the "Settings" tab is active. User Confirm the option shown. if nec. Enter and confirm the user password. Phone Select and confirm the option shown. Backup/Restore Select and confirm the option shown.

  • Page 185: Deleting A User Backup On A Storage Medium

    Backup/restore (V1 R3.x or higher) Step by Step If you want to activate the phonebook’s Restore, for in- stance, then: Phone book Select the option shown. Restore Select and confirm the option shown in the context menu. The restore operation can begin once you have activat- ed all the options you want: Restore selected Select and confirm the option shown.

  • Page 186: Displaying And Checking Backups On Usb Media

    Backup/restore (V1 R3.x or higher) Step by Step Displaying and checking backups on USB media Check which backups are stored on the medium. Press the key shown until the "Settings" tab is active. User Confirm the option shown. if nec. Enter and confirm the user password.

  • Page 187: Web Interface (Wbm)

    Web interface (WBM) Web interface (WBM) You can configure a number of settings for your phone via the Web inter- face. Communication is via a secure HTTPS connection. Calling up the Web interface For more information on the IP address, the Web interface address, and how to connect the telephone to the network, refer to the sec- tion entitled "Network information"...

  • Page 188: User Pages

    Web interface (WBM) User pages The Web interface homepage opens once you have entered and confirmed the phone’s IP address: User menu Phone information User selection User login Highlighted entry (current page) Menu heading Menu entry 1. Click a menu heading to display the individual menu entries. Click the menu heading again to close the menu.

  • Page 189: User Menu

    Web interface (WBM) User menu All settings that you can make via the Web interface’s user menu can also be made via the phone’s user menu page 43. User Pages User login User login V page 120 Date and time –...
  • Page 190 Web interface (WBM) – Alerts – Visual alerts V page 75 – Audible alerts V page 75 – Handling – Allow call waiting V page 81 – Allow DND V page 119 – Allow busy when dialling V page 90 –...
  • Page 191 Web interface (WBM) Phone – Display settings – Contrast V page 144 – Slider brightness V page 146 – Key mod. contrast V page 148 – TouchGuide V page 147 – Inactivity delay V page 150 – Display theme V page 145 –...

  • Page 192: Fixing Problems

    Fixing problems Fixing problems Caring for your telephone • Never allow the telephone to come into contact with coloring, oily or aggressive agents. • Always use a damp or antistatic cloth to clean the telephone. Never use a dry cloth. •...

  • Page 193: Index

    Index Index ............152 Date ......... 154 Daylight saving ......101 Direct station selection Accepting calls .......... 145 ..........96 Display design multi-line ..........45 Display settings Administration ..........144 ............75 contrast Alerts ......150 ........26, 32 idle mode for display Application tab ........
  • Page 194 Index ..........45 ..........50 Help function Open listening ........130 OpenScape Voice abbreviated dialing ......... 3 .... 140 Important information two-key abbreviated dialing ....139 Incoming calls accepting anonymous calls ........131 multi-line call forwarding ........96 ........ 130...
  • Page 195 Index ............53 ......192 Redial Telephone maintenance Redialing Telephony interface ..........98 ..........35 multi-line multi-line ..........87 ..........34 Repdial keys single line ..........105 ..27 Ring delay Text input (via the display keyboard) ........... 117 ............145 Ringer off Theme ............

  • Page 196: Display Symbols

    Display symbols Display symbols Application tab Telephony interface page 34 Phonebooks page 36 Call lists page 39 Voicemail page 42 Program/Service menu/Applications menu page 43 Help function page 45 Status bar The ring tone is deactivated page 117 The "Do not disturb" function is activated page 118 The phone lock is activated page 122...
  • Page 197 Display symbols Phonebook icons Primary business number Secondary business number Mobile phone number Private phone number...
  • Page 198 Hofmannstr. 51 80200 München Deutschland Siemens Enterprise Communications GmbH & Co. KG is a Trademark Licensee of Siemens AG Reference No: A31003-O1010-U102-11-7619 The information provided in this document contains merely general descriptions or char- acteristics of performance which in case of...

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