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Canon MF 3240 Series Basic Manual
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Canon MF 3240 Series Basic Manual

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Table of Contents

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Basic Guide
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference.
Series
What Can I Do with This Machine?
Before Using the Machine
Document Handling
Print Media
Sending Faxes (MF3240 Only)
Receiving Faxes (MF3240 Only)
Copying
Printing
Scanning
PC Faxing (MF3240 Only)
Maintenance
Troubleshooting
Machine Settings
Appendix
ENG

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Summary of Contents for Canon MF 3240 Series

  • Page 1 Basic Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference. Series What Can I Do with This Machine? Before Using the Machine Document Handling Print Media Sending Faxes (MF3240 Only) Receiving Faxes (MF3240 Only) Copying...

  • Page 2: Manuals For The Machine

    ● Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon. ● The machine illustration on the cover may differ slightly from your machine.

  • Page 3: What Can I Do With This Machine

    What Can I Do with This Machine? Fax Features Specify a recipient with a single key One-Touch Speed Dialing → p. 4-7 Specify a recipient with a two-digit code Coded Dialing → p. 4-14 Specify multiple recipients with a single key Group Dialing →...
  • Page 4 Fax Features (continued) Send a fax to multiple recipients Broadcasting → Advanced Guide Receive faxes in memory without printing out Memory Reception → Advanced Guide Reject faxes without their numbers Reception Restriction → Advanced Guide Fas (continued)

  • Page 5: Copy Features

    Copy Features Select a scan mode depending on the type of image Image Quality → p. 6-3 Adjust the density level of scanned images Density → p. 6-4 Enlarge or reduce copied images Zoom Ratio → p. 6-6 Sorts copies by page order Collate Copying →...

  • Page 6: Printer Feature

    Printer Feature Print a document from a PC Printing → Software Guide Scanner Feature Specify detailed scanning options to suit various images Scanning → Software Guide PC Fax Feature Send a fax from a PC PC Faxing → Software Guide...

  • Page 7: Table Of Contents

    What Can I Do with This Machine? ... ii Fax Features (MF3240 Only)... ii Copy Features ... iv Printer Feature... v Scanner Feature ... v PC Fax Feature (MF3240 Only) ... v Contents ... vi How to Use This Guide... x Symbols Used in This Manual ...
  • Page 8 Timer Settings...1-10 Setting Sleep Mode ...1-10 Setting Daylight Saving Time (MF3240 Only)...1-13 2 Document Handling... 2-1 Document Requirements ...2-1 Scanning Area...2-2 Loading Documents ...2-3 3 Print Media ... 3-1 Paper Requirements...3-1 Printable Area ...3-2 Paper Guidelines ...3-3 Loading Paper...3-4 Into the Multi-Purpose Feeder ...3-4 Setting Paper Size and Type...3-7 Selecting the Paper Output Area...3-10 Paper Type and Paper Output Area ...3-11...
  • Page 9 5 Receiving Faxes (MF3240 Only)... 5-1 6 Copying ... 6-1 Scan Settings ...6-3 Image Quality...6-3 Density...6-4 Zoom Ratio ...6-6 7 Printing ... 7-1 8 Scanning ... 8-1 9 PC Faxing (MF3240 Only) ... 9-1 10 Maintenance... 10-1 Cleaning the Machine...10-1 Exterior ...10-1 Interior...10-2 Scanning area...10-4...
  • Page 10 12 Machine Settings ... 12-1 Machine Settings ...12-1 Printing User’s Data List (MF3240 Only) ...12-1 Accessing the Setting Menu ...12-3 Setting Menu ...12-5 COMMON SETTINGS ...12-5 COPY SETTINGS ...12-6 TIMER SETTINGS ...12-7 FAX SETTINGS (MF3240 Only) ...12-7 BROADCAST (MF3240 Only) ...12-11 ADDRESS BOOK SET.

  • Page 11: How To Use This Guide

    How to Use This Guide Symbols Used in This Manual The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. Indicates a warning that may lead to death or serious injury if not WARNING observed.

  • Page 12: Illustrations Used In This Manual

    Illustrations Used in This Manual Unless otherwise mentioned, illustrations used in this manual are those taken from the imageCLASS MF3240. When there is any difference between MF3240 and MF3222, it is clearly indicated in the text, e.g., “MF3240 Only.”...

  • Page 13: Legal Notices

    Copyright Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.

  • Page 14: Before Using The Machine

    Before Using the Machine Machine Components Platen glass cover Open this cover when placing a document on the platen glass. Platen glass Place documents. Operation panel Controls the machine. Output tray Outputs printouts. Front cover Open this cover when installing the toner cartridge or clearing paper jams.
  • Page 15 Telephone line jack Connect the telephone cable. External device jack Connect an external device. USB port Connect the USB (Universal Serial Bus) cable. Face up cover Open this cover when outputting paper face up or clearing paper jams. Power socket Connect the power cord.

  • Page 16: Operation Panel

    Operation Panel Main Operation Panel ● MF3240 Processing/Data indicator Flashes during sending or receiving faxes. Lights when the machine has waiting jobs. [COPY] key Press to switch to Copy mode. [FAX] key Press to switch to Fax mode. [SCAN] key Press to switch to Scan mode.
  • Page 17 [Tone] key Press to switch from rotary pulse to tone dialing. [Collate/2 on 1] key Press to collate copies, or press to set 2 on 1 copying. [Image Quality] key Press to select image quality for copy or fax. [Clear] key Press to clear entered alphanumeric characters.
  • Page 18 ● MF3222 Processing/Data indicator Lights when the machine has waiting jobs. [COPY] key Press to switch to Copy mode. [SCAN] key Press to switch to SCAN mode. Error indicator Flashes when an error has occurred. [Density] key Press to adjust copy density. [Enlarge/Reduce] key Press to enlarge or reduce copy ratio.

  • Page 19: Facsimile Operation Panel (Mf3240 Only)

    Facsimile Operation Panel (MF3240 Only) One-Touch Speed Dial keys Press to use one-touch speed dialing (Pre- registered frequently used numbers) or Group Dialing. [R] key Press to dial an outside line access number or an extension number when the unit is connected through a switchboard (PBX).

  • Page 20: Lcd (Standby Mode)

    LCD (Standby Mode) Fax Mode* (MF3240 Only) 3 1 / 1 2 2 0 0 5 S A T F a x O n l y S T A N D A R D Date & Time Receive mode Image quality * MF3240 Only Scan Mode S C A N N I N G...

  • Page 21: Toner Cartridge

    If your average document contains a lot of graphics, tables, or charts, the life of the toner cartridge will be shorter as they consume more toner. To purchase the Canon genuine replacement toner cartridge, contact your local authorized Canon dealer or the Canon help line.

  • Page 22: Maintaining The Toner Cartridge

    Maintaining the Toner Cartridge ● Keep the toner cartridge away from computer screens, disk drives, and floppy disks. The magnet inside the toner cartridge may harm these items. ● Avoid locations subject to high temperature, high humidity, or rapid changes in temperature.

  • Page 23: Timer Settings

    Timer Settings Setting Sleep Mode When the machine remains idle for a certain period of time, it automatically enters Sleep mode. [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK]. ] to select <AUTO SLEEP>, then press [OK].
  • Page 24 [OK] Press [ ] or [ Press [ ] or [ You can set the interval from 3 to 30 minutes (in one-minute increments). You can also enter values with the numeric keys. Press [Stop/Reset] to return to standby mode. 1-11 ] to select <ON>, then press [OK].
  • Page 25 NOTE – To resume normal mode from Sleep mode, press [Energy Saver] on the operation panel. – To enter Sleep mode manually, press [Energy Saver] on the operation panel. – The machine will not enter Sleep mode when: • the machine is in operation •...

  • Page 26: Setting Daylight Saving Time (Mf3240 Only)

    Setting Daylight Saving Time (MF3240 Only) In some countries or areas, time is advanced throughout the summer season. This is called “Daylight Saving Time.” [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ Press [Stop/Reset] to return to standby mode.

  • Page 27: Document Handling

    Document Handling Document Requirements Type – Plain paper – Thick documents – Photographs – Small documents (e.g., index cards) – Special types of paper (e.g., tracing paper*, transparencies*, etc.) – Book (Height: max. 35 mm) Size (W × L) Max. 216 × 297 mm Weight Max.

  • Page 28: Scanning Area

    Scanning Area Make sure your document’s text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use. 2 mm 1 mm 1 mm 2 mm...

  • Page 29: Loading Documents

    Loading Documents Lift up the platen glass cover. Place your document face down.
  • Page 30 Align the document with the appropriate paper size marks. If your document does not match any of the paper size marks, align the center of your document with the arrow mark. Gently close the platen glass cover. The document is ready for scanning. CAUTION –...

  • Page 31: Print Media

    Print Media Paper Requirements Size (W × L) Weight Quantity Type NOTE The default paper size is A4. If you use a different paper size, you must change the paper size settings. (See “Setting Paper Size and Type,” on p. 3-7.) Paper cassette A4, B5, A5, Executive, Envelope (COM10, Monarch,...

  • Page 32: Printable Area

    Printable Area The shaded area indicates the approximate printable area of A4-size paper and envelope. 5 mm 5 mm 5 mm 5 mm...

  • Page 33: Paper Guidelines

    ● Store all paper wrapped and on a flat surface until ready for use. Keep opened packs in their original packaging in a cool, dry location. ● Store paper at 18°C-24°C, 40%-60% relative humidity. ● Use only the transparencies designed for laser printers. Canon recommends you to use Canon type transparencies with this machine.

  • Page 34: Loading Paper

    Loading Paper To load paper in the paper cassette, see “Set Up the Paper Cassette and Load Paper,” in the Starter Guide. Into the Multi-Purpose Feeder Use the multi-purpose feeder when you want to copy or print on the different paper which is in the paper cassette.
  • Page 35 When setting a paper, insert the paper into the multi-purpose feeder with the print side up. NOTE When you load paper with a logo on, position the paper with the print side up (logo side) and insert it so that the top of the paper feeds first in the multi-purpose feeder. When setting an envelope, insert the envelope into the multi-purpose feeder with the print side up and the right edge (i.e., closer to the stamp) first.
  • Page 36 Specify the size and the type of the paper you load. For details on how to specify the paper size and type, see “Setting Paper Size and Type,” on p. 3-7.

  • Page 37: Setting Paper Size And Type

    Setting Paper Size and Type The default setting is <A4> and <PLAIN PAPER>. When you place other sizes and/or types of paper, follow this procedure to change the settings. The procedure is same for the paper cassette and multi-purpose feeder except for selecting the paper cassette or multi-purpose feeder in step 4 and 7.
  • Page 38 [OK] Press [ ] or [ Press [ ] or [ [OK]. Press [ ] or [ Press [ ] or [ <A4>, <B5>, <A5>, <EXECUTIVE>, <COM10>, <MONARCH>, <DL>, <ISO-C5>, <LTR>, <LGL>* *Multi-purpose feeder Only ] to select <PAPER SETTINGS>, then press [OK]. ] to select <CASSETTE>...
  • Page 39 [OK] Press [ ] or [ [OK]. Press [ ] or [ Press [ ] or [ You can select from the following paper types: <PLAIN PAPER> or <PLAIN PAPER L> <HEAVY PAPER> or <HEAVY PAPER H> <TRANSPARENCY> for Transparency If paper curls excessively when printed with <PLAIN PAPER>...

  • Page 40: Selecting The Paper Output Area

    Selecting the Paper Output Area Open the face up cover located on back side of the unit for face up paper output, or close the face up cover and attach the output tray on the front of the unit for face down paper output.

  • Page 41: Paper Type And Paper Output Area

    Paper Type and Paper Output Area Select the suitable paper output area depending on the paper type and your purpose. Paper Type Paper Output Area Plain Paper face up face down Plain Paper L face up face down Heavy Paper face up face down Heavy Paper H...

  • Page 42: Face Down Paper Output Area

    Face Down Paper Output Area The paper is delivered with the printed side down on the output tray. Paper is stacked in printed order. Close the face up cover, and attach the output tray. NOTE – Do not place the delivered paper back on the output tray. Doing so may result in paper jams. –...

  • Page 43: Face Up Paper Output Area

    Face Up Paper Output Area The paper is delivered with the printed side up from the face up paper output area at the rear of the machine. This way is convenient for printing on transparencies, or envelopes which tend to curl, because the paper is delivered straight through out of the machine.

  • Page 44: Sending Faxes (Mf3240 Only)

    Sending Faxes (MF3240 Only) Follow this procedure to send a fax. Set a Document Place the document on the platen glass. For documents you can fax, see “Document Requirements,” on p. 2-1. Enter the Fax Mode Press [FAX]. The FAX indicator lights and the machine enters fax standby mode.
  • Page 45 Enter the Fax Number Dial the recipient’s fax number with the numeric keys. = 0 1 2 X X X X X X X _ What if... ● You enter a wrong number: Go back to the wrong digit with [ then press [Clear] to delete it.

  • Page 46: Scan Settings

    Scan Settings You can adjust the image quality and density of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. Adjust the scan settings according to the type of document you are sending.
  • Page 47 [OK] Press [ ] or [ ] to select the resolution, then press [OK]. <STANDARD> for most text-only documents. (200 × 100 dpi) <FINE> for fine-print documents (the resolution is twice that of <STANDARD>). (200 × 200 dpi) <PHOTO> for documents that contain photographs (the resolution is twice that of <STANDARD>). (200 ×...

  • Page 48: Density

    Density [OK] Press [FAX]. Press [Density]. D E N S I T Y - L T Press [ ] or [ ]: to make light documents darker ]: to make dark documents lighter D K + ] to adjust the density, then press [OK].

  • Page 49: Speed Dialing

    Speed Dialing Speed dialing allows you to dial fax/telephone numbers by simply pressing one or a few keys. The following speed dialing methods are available: ● One-Touch Speed Dialing (p. 4-7) – Register a fax/telephone number for one-touch speed dialing, then to dial the number, simply press the one-touch speed dialing key assigned to that number.
  • Page 50 ● Registering One-Touch Speed Dialing [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press a one-touch speed dialing key (01 to 07) for a registering fax number, then press [OK]. You can also select a one-touch speed dialing number with [ ] to select <ADDRESS BOOK SET.>, then press [OK].
  • Page 51 [OK] Enter the destination name (max. 20 characters, including spaces) with the numeric keys, then press [OK]. N A M E C A N Enter the fax number you register (max. 50 digits, including spaces and pauses) with the numeric keys, then press [OK]. T E L N U M B E R E N T R Y...
  • Page 52 ● Editing One-Touch Speed Dialing [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press the one-touch speed dialing key (01 to 07) you want to edit, then press [OK]. ] to select <ADDRESS BOOK SET.>, then press [OK]. ] to select <1-TOUCH SPD DIAL>, then press [OK].
  • Page 53 [OK] Press [ ] repeatedly to go to the wrong character, then press [Clear] to delete it. To delete the entire name, press and hold [Clear]. Enter a new character with the numeric keys, then press [OK]. 4-10...
  • Page 54 [OK] Press [ ] repeatedly to go to the wrong number, then press [Clear] to delete it. To delete all numbers, press and hold [Clear]. Enter a new number with the numeric keys, then press [OK]. Press [Stop/Reset] to return to standby mode. 4-11...
  • Page 55 ● Deleting One-Touch Speed Dialing [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press the one-touch speed dialing key (01 to 07) you want to delete, then press [OK]. ] to select <ADDRESS BOOK SET.>, then press [OK]. ] to select <1-TOUCH SPD DIAL>, then press [OK].
  • Page 56 [OK] Press [OK]. Press and hold [Clear] to delete all numbers, then press [OK]. NOTE When deleting all numbers, the registered name is cleared automatically. Press [Stop/Reset] to return to standby mode. 4-13...
  • Page 57 ● Registering Coded Dialing [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ [OK]. You can also enter a coded dialing code with the numeric keys after pressing [Coded Dial]. ] to select <ADDRESS BOOK SET.>, then press [OK].
  • Page 58 [OK] Enter the destination name (max. 20 characters, including spaces) with the numeric keys, then press [OK]. N A M E C A N Enter the fax number you register (max. 50 digits, including spaces and pauses) with the numeric keys, then press [OK]. T E L N U M B E R E N T R Y...
  • Page 59 ● Editing Coded Dialing [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ want to edit, then press [OK]. You can also enter a coded dialing code with the numeric keys after pressing [Coded Dial]. ] to select <ADDRESS BOOK SET.>, then press [OK].
  • Page 60 [OK] Press [ ] repeatedly to go to the wrong character, then press [Clear] to delete it. To delete the entire name, press and hold [Clear]. Enter a new character with the numeric keys, then press [OK]. 4-17...
  • Page 61 [OK] Press [ ] repeatedly to go to the wrong number, then press [Clear] to delete it. To delete all numbers, press and hold [Clear]. Enter a new number with the numeric keys, then press [OK]. Press [Stop/Reset] to return to standby mode. 4-18...
  • Page 62 ● Deleting Coded Dialing [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ want to delete, then press [OK]. You can also enter a coded dialing code with the numeric keys after pressing [Coded Dial]. 4-19 ] to select <ADDRESS BOOK SET.>, then press [OK].
  • Page 63 [OK] Press [OK]. Press and hold [Clear] to delete all numbers, then press [OK]. NOTE When deleting all numbers, the registered name is cleared automatically. Press [Stop/Reset] to return to standby mode. 4-20...
  • Page 64 ● Registering Group Dialing [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Specify an empty one-touch speed dialing key that you want to set as the group dial, then press [OK]. For details on selecting a one-touch speed dialing key, see “Registering One-Touch Speed Dialing,”...
  • Page 65 [OK] Enter the group name (max. 20 characters, including spaces) with the numeric keys, then press [OK]. N A M E C A N O N G R O U P Select the speed dialing numbers you want to register in the group (max. 50 destinations) until all destinations are registered, then press [OK].
  • Page 66 ● Adding New Destination to Group [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ The group name appears. Press [OK]. Select the speed dialing number you want to add to the group, then press [OK].
  • Page 67 ● Deleting Destination from Group [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ The group name appears. Press [OK]. ] to select <ADDRESS BOOK SET.>, then press [OK]. ] to select <GROUP DIAL>, then press [OK]. ] to select a group dial to delete, then press [OK].
  • Page 68 Press [ ] or [ from the group. Press [Clear]. Repeat steps 6 and 7 if you want to delete another speed dialing number, then press [OK]. Press [Stop/Reset] to return to standby mode. 4-25 ] to display the speed dial number you want to delete...
  • Page 69 ● Changing Group Name [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. ] to select <GROUP DIAL>, then press [OK]. ] to select a group dial to edit, then press [OK].
  • Page 70 [OK] Press [ ] repeatedly to go to the wrong character, then press [Clear] to delete it. To delete the entire character, press and hold [Clear]. Enter a new name with the numeric keys, then press [OK]. Press [Stop/Reset] to return to standby mode. 4-27...
  • Page 71 ● Deleting Group Dialing [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ The group name appears. Press [OK]. ] to select <ADDRESS BOOK SET.>, then press [OK]. ] to select <GROUP DIAL>, then press [OK]. ] to select a group dial to delete, then press [OK].
  • Page 72 [OK] Press [ ] or [ Press [Clear]. Repeat steps 6 and 7 until all speed dial numbers are deleted, then press [OK]. NOTE When deleting all speed dial numbers, the group name is cleared automatically. Press [Stop/Reset] to return to standby mode. 4-29 ] to display a speed dial number.

  • Page 73: Using Speed Dialing

    Using Speed Dialing Follow the procedure below to send faxes to registered recipients using speed dialing. For easy reference, print out the list of recipients registered for speed dialing. (See Chapter 4, “Reports and Lists (MF3240 Only),” in the Advanced Guide.) ●...
  • Page 74 ● Using Coded Dialing [OK] Place the document on the platen glass. Press [FAX]. Adjust any necessary settings for your document. For details, see “Scan Settings,” on p. 4-3. Press [Coded Dial]. Enter the desired two-digit code (00 to 99) with the numeric keys. = 0 1 2 X X X X X X X 0 1 ] C A N O N If you want to scan multiple pages, set the documents one by one, then press [Start].

  • Page 75: Receiving Faxes (Mf3240 Only)

    Receiving Faxes (MF3240 Only) Follow this procedure to set the machine for receiving faxes. For advanced receiving features, see Chapter 1, “Advanced Fax Features (MF3240 Only),” in the Advanced Guide. Enter the Setting Menu Press [Additional Functions]. Enter the Receive Mode Select <FAX SETTINGS>...
  • Page 76 Select the Receive Mode Select receive mode with , then press [OK]. <FaxOnly>: Answers all calls as faxes. <AnsMode>: Receives faxes automatically and records voice messages. <NET SWITCH>: Distinguishes between fax and voice calls. <FaxTel>: Switches between fax and voice calls automatically.

  • Page 77: Copying

    Copying Follow this procedure to make a copy. For advanced copying features, see Chapter 2, “Advanced Copy Features,” in the Advanced Guide. Set a Document Place the document on the platen glass. For documents you can copy, see “Document Requirements,” on p. 2-1. Enter the Copy Mode Press [COPY].
  • Page 78 Enter the Copy Quantity Enter the copy quantity (1 to 99) with the numeric key. 1 0 0 % T E X T What if... ● You enter a wrong number: Press [Clear] and enter a new number. Start Copying Press [Start].

  • Page 79: Scan Settings

    Scan Settings Before pressing [Start] to begin copying, you can adjust scan settings to better suit the document to be scanned. These settings return to the default values if Auto Clear function is activated or if you press [Stop/Reset]. Image Quality Press [COPY].

  • Page 80: Density

    Density You can adjust the density to the most appropriate level for the document either automatically or manually. ● Adjusting Automatically [OK] Press [Density] until <AUTO> appears, then press [OK]. NOTE The image quality is automatically set to <TEXT>.
  • Page 81 ● Adjusting Manually [OK] Press [Density] until the manual mode appears. D E N S I T Y - L T Press [ ] or [ ]: to make light documents darker ]: to make dark documents lighter D K + ] to adjust the copy density, then press [OK].

  • Page 82: Zoom Ratio

    Zoom Ratio ● Preset Zoom You can enlarge or reduce documents from one standard paper size to another. [OK] Press [Enlarge/Reduce]. Press [ ] or [ – 200% MAX. – 141% A5 → A4 – 122% A5 → B5 – 115% B5 → A4 –...
  • Page 83 ● Zoom Designation You can reduce or enlarge images by any copy ratio, in 1 % increments. The available copy ratios are from 50 % to 200 %. [OK] Press [Enlarge/Reduce] twice. Enter the copy ratio with the numeric keys, then press [OK]. Z O O M 5 0 - 2 0 0 % 1 0 0 %...

  • Page 84: Printing

    For details on printing features, see Chapter 2, “Printing,” in the Software Guide. Start the Print Command From an open document on an application, click [File] > [Print]. Select the Printer Select the printer icon for the machine ([Canon MF3200 Series]).
  • Page 85 Adjust Preferences Click [Preferences] or [Properties] to open the dialog box. After finished, click [OK]. Print the Document Click [Print] or [OK]. What if... ● You want to cancel printing: See Chapter 3, “System Monitor,” in the Advanced Guide.

  • Page 86: Scanning

    Scanning Follow this procedure to scan a document to your computer. Make sure that the scanner driver is installed. For details on scanning features, see Chapter 3, “Scanning a Document,” in the Software Guide. Set a Document Place the document on the platen glass.

  • Page 87: Start Scanning

    Start Scanning Press [Start]. The scanned data is transmitted to your computer and processed by the scan application. For more information on the scan application settings, see Chapter 3, “Scanning a Document,” in the Software Guide. What if... ● You want to cancel scanning: Press [Stop/Reset] on the operation panel, then click [OK] on the computer screen.

  • Page 88: Pc Faxing (Mf3240 Only)

    Start the Print Command From an open document on an application, click [File] > [Print]. Select the Fax Select the fax icon ([Canon MF3200 Series(FAX)]), then click [Print]. What if... ● You want to adjust the fax properties: Click [Preferences] or [Properties] and...
  • Page 89 Set the Destination Specify the name and fax number in [Sending Settings], then click [Add to Recipient List]. What if... ● You want to send a fax with the cover sheet: Click [Cover Sheet] tab and set the format for the cover sheet attachment. Send the Document Click [OK] in the Fax Sending Settings.

  • Page 90: Maintenance

    Maintenance Cleaning the Machine Note the following before cleaning your machine: – Make sure no document is stored in memory, then disconnect the power cord. – Use a soft cloth to avoid scratching the components. – Do not use tissue paper, paper towels, or similar materials for cleaning;...

  • Page 91: Interior

    Interior Clean the machine’s print area periodically to prevent toner powder and paper dust from accumulating inside. Disconnect the power cord. Open the front cover. Remove the toner cartridge. CAUTION – To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth.
  • Page 92 Insert the toner cartridge into the machine as far as it will go. Hold the toner cartridge and align the protrusions (A) on both sides of the toner cartridge to the guides (B) in the machine, then gently slide the toner cartridge into the machine as far as it will go.

  • Page 93: Scanning Area

    Scanning area Keep the scanning area clean to avoid dirty copies or faxes to be sent. Open the platen glass cover. Clean the platen glass and the underside of the platen glass cover with a cloth dampened with water. Then, wipe the area with a soft, dry cloth.

  • Page 94: Replacing The Toner Cartridge

    Replacing the Toner Cartridge On MF3240, when the LCD displays <OUT OF TONER/CHANGE TONER>, redistribute toner in the toner cartridge. If the message persists, replace the toner cartridge. On MF3222, when the printout has vertical white streaks, redistribute the toner inside the cartridge. If the problem persists, replace the cartridge.

  • Page 95: Replacing The Toner Cartridge With A New One

    Close the front cover. CAUTION Be careful not to get your fingers caught. Replacing the Toner Cartridge with a New One Open the front cover. Remove the toner cartridge. CAUTION Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged.
  • Page 96 Remove the new toner cartridge from the protective bag. NOTE Save the protective bag. You may need it later when you remove the toner cartridge from the machine. Gently rock the toner cartridge five or six times to distribute toner inside. 10-7 Place the toner cartridge on a flat and stable surface.
  • Page 97 Insert the toner cartridge into the machine as far as it will go. Hold the toner cartridge and align the protrusions (A) on both sides of the toner cartridge to the guides (B) in the machine, then gently slide the toner cartridge into the machine as far as it will go.

  • Page 98: Transporting The Machine

    Transporting the Machine Follow this procedure to avoid vibration damage to the machine when transporting it over a long distance. Disconnect the power cord and all the cables from the back of the machine. Open the front cover. Remove the toner cartridge. CAUTION –...
  • Page 99 Remove the extension cover from the machine. Detach the paper cassette extension from the paper cassette. Insert the paper cassette into the machine. Detach the output tray. Make sure all the covers are closed. Grip the handles on both sides of the machine and lift it carefully, as shown in the illustration below.

  • Page 100: Troubleshooting

    NOTE Do not force jammed paper out of the machine. Contact your local authorized Canon dealer or the Canon help line for assistance if needed. 11-1 Open the front cover. Remove the toner cartridge.
  • Page 101 CAUTION – Remove watches and any bracelets or rings when touching the inside of the machine. These items might be damaged if they come into contact with the parts inside the machine. – To avoid possible damage to the machine, do not touch the pins (A) near the left end of the transfer roller (B).
  • Page 102 Hold both sides of the jammed paper and carefully move it inward, then gently pull it out. CAUTION – When removing jammed paper, take care not to cut your hands on the edges of the paper. – When removing jammed paper or when inspecting the inside of the machine, do not allow necklaces, bracelets, or other metal objects to touch the inside of the...
  • Page 103 – Do not pull the jammed paper upward. The toner on the paper will stain the machine and cause a permanent reduction in print quality. → Jammed paper cleared Jammed paper Not cleared Gently pull the jammed paper between the output rollers until the leading edge emerges from the machine.
  • Page 104 Hold both sides of the jammed paper and slowly pull it out in the direction of the arrow. – When feeding paper from the paper cassette: – When feeding paper from the multi- purpose feeder: Push the green paper release levers (B) back to their original position and close the face up cover (A).
  • Page 105 Insert the toner cartridge into the machine as far as it will go. Hold the toner cartridge and align the protrusions (A) on both sides of the toner cartridge to the guides (B) in the machine, then gently slide the toner cartridge into the machine as far as it will go.

  • Page 106: Lcd Messages

    If the message persists, unplug the machine from the power supply and contact your local authorized Canon dealer or the Canon help line. Check the front cover, and make sure that it is completely closed.
  • Page 107 Message LOAD CORRECT PAPER LOAD PAPER Description The size of the paper in the paper cassette or multi- purpose feeder is different from that of the paper specified in <CASSETTE> or <MP TRAY> of the <PAPER SETTINGS> menu. No paper is loaded in the paper cassette or multi- purpose feeder, or not inserted correctly.
  • Page 108 Message LOST IMAGE* MEMORY FULL OUT OF TONER CHANGE TONER* OUTPUT TRAY FULL* 11-9 Description The data in memory was lost when the machine was turned on. – The number of the scanned document that can be stored in memory reached the maximum.
  • Page 109 Unplug the machine. Wait for at least five seconds, and reconnect the power cord. If the message persists, contact your local authorized Canon dealer or the Canon help line. Install the toner cartridge correctly. (See “Replacing the Toner Cartridge,” on p.

  • Page 110: Facsimile (Mf3240 Only)

    Facsimile (MF3240 Only) Message ALREADY REGISTERED CANNOT REGIST MORE HANG UP PHONE LINE IS BUSY 11-11 Description The same recipient was entered twice. – Maximum number of recipients (123) were entered for broadcasting. – Maximum number of recipients (50) were regis- tered for group dialing.
  • Page 111 Message MEMORY FULL NOT AVAILABLE Description – The memory becomes full during sending or receiv- ing the fax. – The number of fax jobs that can be stored in memory reached the max- imum. You pressed the one-touch speed dialing key that has already been registered, when you specify a one- touch speed dialing key as...
  • Page 112 Message NOT REGISTERED RECEIVED IN MEMORY REGISTERING KEY CANNOT REGISTER 11-13 Description No recipient is registered in the selected speed dialing key or code. The received fax documents or the reports are in memory because paper or toner ran out, paper jams occurred, or incorrect paper size was loaded.

  • Page 113: Printer

    Printer Message PRINTER DATA ERROR CHECK PRINTER PRINTING Description The data from the PC was not printed. The printer is processing a print job. Action Check if the software is installed properly or if the printer cable is properly connected. No action required.

  • Page 114: Error Codes (Mf3240 Only)

    Error Codes (MF3240 Only) An error code is a four-digit code displayed on the LCD or in the bottom row of a TX Result Report or an RX Result Report when an error occurs. JOB NO. TYPE DESTINATION TEL/ID 0001 WEST-1 55555555 00A0:TX CANCEL...

  • Page 115: If You Cannot Solve A Problem

    – Steps you have taken to solve the problem and the results CAUTION If the machine makes strange noises, emits smoke or odd odor, unplug it immediately and contact your local authorized Canon dealer or the Canon help line. Do not attempt to disassemble or repair the machine yourself. NOTE Attempting to repair the machine yourself may void the limited warranty.

  • Page 116: Machine Settings

    Machine Settings Machine Settings You can adjust the machine settings from the Setting Menu to customize the way the machine works. To see the list of current settings, print out User’s Data List. Printing User’s Data List (MF3240 Only) [OK] Press [Additional Functions].
  • Page 117 [OK] Press [ ] or [ Press [ ] or [ ] to select <LIST PRINT>, then press [OK]. ] to select <USER’S DATA LIST>, then press [OK]. 12-2...

  • Page 118: Accessing The Setting Menu

    Accessing the Setting Menu [OK] Press [Additional Functions]. Press [ ] or [ [OK]. <COMMON SETTINGS> <COPY SETTINGS> <TIMER SETTINGS> <FAX SETTINGS>* <BROADCAST>* <ADDRESS BOOK SET.>* <REPORT SETTINGS>* * MF3240 Only 12-3 ] to select the menu you want to access, then press...
  • Page 119 [OK] Press [ ] or [ To register the settings or go to a submenu item, press [OK]. When finished, press [Stop/Reset] to return to standby mode. NOTE Press [Stop/Reset] to exit from the menu. If you press [Stop/Reset] before pressing [OK], the setting will not be registered.

  • Page 120: Setting Menu

    Setting Menu NOTE – Depending on the country of purchase, some settings may not be available. – The menus described in this section are based on the model imageCLASS MF3240. Depending on the model of your machine, some settings may not be available and the number on the top of each menu may vary.

  • Page 121: Copy Settings

    COMMON SETTINGS 5 AUDIBLE TONES* CALLING TONE ENTRY TONE ERROR TONE MONITOR VOL. CTRL *MF3240 Only COPY SETTINGS Setting Item 1 DENSITY 2 IMAGE QUALITY 3 AUTO COLLATE 4 PAPER SIZE GROUP Sets volumes for machine beeps in four levels. –...

  • Page 122: Timer Settings

    TIMER SETTINGS Setting Item 1 AUTO SLEEP 2 DATE&TIME SETTING* 3 DATE TYPE SELECT* 4 DAYLIGHT SV. TIME* *MF3240 Only FAX SETTINGS (MF3240 Only) Setting Item 1 COMMON SETTINGS UNIT TELEPHONE # UNIT NAME 2 TX SETTINGS DENSITY 12-7 Description Sets auto sleep mode when the machine remains idle for a certain period of time.
  • Page 123 FAX SETTINGS (MF3240 Only) IMAGE QUALITY AUTO REDIAL REDIAL TIMES REDIAL INTERVAL TX TERMINAL ID DIALING LINE CHCK Sets the default image quality for faxing. – STANDARD – FINE – PHOTO – SUPER FINE Sets whether to redial automatically when the other line is busy or a transmission error occurs.
  • Page 124 FAX SETTINGS (MF3240 Only) 3 RX SETTINGS INCOMING RING RING COUNT RX REDUCTION RX PRINT MEMORY RX PRINT RX RX MODE 12-9 Sets the reception functions. Sets whether the telephone rings when it receives a voice call, enabling you to answer the call. This function is only available when the <RX MODE>...
  • Page 125 FAX SETTINGS (MF3240 Only) RX TERMINAL ID RX RESTRICTION REMOTE RX CONT. PRINTING 4 COMMUNICATIONS TEL LINE TYPE TOUCH TONE ROTARY PULSE R-KEY SETTING Sets whether to insert the machine’s fax number and the sender information on received faxes. – OFF –...

  • Page 126: Broadcast (Mf3240 Only)

    BROADCAST (MF3240 Only) Setting Item BROADCAST ADDRESS BOOK SET. (MF3240 Only) Setting Item 1 1-TOUCH SPD DIAL NAME TEL NUMBER ENTRY 2 CODED DIAL NAME TEL NUMBER ENTRY 3 GROUP DIAL NAME 12-11 Description Registers destinations for broadcasting. Description Registers the information on one-touch speed dialing. Up to 7 destinations can be registered.

  • Page 127: Report Settings (Mf3240 Only)

    REPORT SETTINGS (MF3240 Only) Setting Item 1 SETTINGS TX RESULT REPORT RX RESULT REPORT ACTIVITY REPORT 2 LIST PRINT TX RESULT REPORT RX RESULT REPORT ACTIVITY REPORT MEMORY DATA LIST MEMORY IMAGE PRNT 1-TOUCH LIST CODED DIAL LIST GROUP DIAL LIST USER’S DATA LIST Description Sets the report functions.

  • Page 128: Appendix

    Appendix Specifications General ● Type ● Power Source ● Power Consumption ● Warm-up Time ● Weight 13-1 Personal Desktop 220-240V, 50/60 Hz (Power requirements differ depending on the country in which you purchased the product.) MF3240: Max: Approx. 780 W Working: Less than 390 Wh Standby: Less than 9.5 Wh Energy Saver Mode: Less than 5.0 Wh...
  • Page 129 General ● Dimensions ● Installation Space ● Environmental Conditions ● Display Languages ● Acceptable Documents ● Acceptable Paper Stock ● Printable Area ● Scanning Area 449 mm (W) × 487 mm (D) × 369 mm (H) (with the paper cassette attached) 449 mm (W) ×...

  • Page 130: Copier

    Copier ● Scanning Resolution ● Printing Resolution ● Magnification ● First Copy Time ● Copy Speed ● No. of Copies Printer ● Printing Method ● Paper Handling ● Paper Delivery ● Print Speed ● Printing Resolution ● Number of Tones ●...

  • Page 131: Facsimile (Mf3240 Only)

    Facsimile (MF3240 Only) ● Applicable Line ● Compatibility ● Data Compression Schemes ● Modem Speed ● Transmission Speed ● Transmission/ Reception Memory ● Fax Resolution ● Dialing Public Switched Telephone Network (PSTN)* MH, MR, MMR 33.6 Kbps Automatic fallback Approx. 3 seconds/page* at 33.6 Kbps, ECM-MMR, transmitting from the memory Maximum approx.

  • Page 132: Telephone (Mf3240 Only)

    Telephone (MF3240 Only) ● Connection The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speed or lower, depending on telephone line conditions. Based on ITU-T Standard Chart No. 1, MMR standard mode. NOTE Specifications are subject to change without notice. 13-5 –...

  • Page 133: Index

    Index [Additional Functions] key 1-4 [Address Book] key 1-6 ADDRESS BOOK SET. 12-3, 12-11 BROADCAST 12-3, 12-11 CHANGE TONER message 10-5 Cleaning machine 10-1 Exterior 10-1 Interior 10-2 Scanning area 10-4 [Clear] key 1-4 Clearing Paper Jams 11-1 [Coded Dial] key 1-6, 4-31 Coded dialing 4-6 Deleting 4-19 Editing 4-16...
  • Page 134 Group dialing 4-6 Adding destination 4-23 Changing name 4-26 Deleting destination 4-24 Deleting group 4-28 Registering 4-21 Using 4-30 [Hook] key 1-6 If You Cannot Solve a Problem 11-16 Image quality Copying 6-3 Faxes 4-3 [Image Quality] key 1-4 LCD 1-4, 1-7 Messages 11-7 Loading Document 2-3...
  • Page 135 [SCAN] key 1-3 Scan settings Copying 6-3 Faxes 4-3 Scanning 8-1 Selecting the paper output area 3-10 Sending faxes 4-1 Setting paper size and type 3-7 Sleep Mode 1-10 Specifications 13-1 Copier 13-3 Facsimile 13-4 General 13-1 Printer 13-3 Telephone 13-5 Speed dialing 4-6 Standby mode Copy 1-7...
  • Page 136 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands CANON FRANCE S.A.S.

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